Candidate data
Your data, in plain language
We use your information to manage your application and support your job search. We keep the recruitment record in Recruit CRM.
Version 1.5. Last updated 5 October 2026.
What we use your information for
Solvism is the sole controller for your initial application.
Recruitment. That means responding to you, managing an application, discussing a suitable role and supporting you through the process. We do not use your information for unrelated purposes.
If you apply for a role, we use your application for that role. Applying is your request to handle your application for that specific role. It is not GDPR consent, a global lawful basis, or permission to present you for another company or role.
When we share it
No hiring company can access your application, including in Recruit CRM. We have a call with you before discussing an introduction.
We do not present your identifiable profile to a hiring company unless you have given us explicit written permission for that company and role. This applies whether you applied directly or we first contacted you. Applying alone is not permission to present your profile to a hiring company.
Recruit CRM helps us store and manage the recruitment record. That is different from introducing you to a hiring company. The full privacy statement explains the service providers and international transfers involved in delivering the service.
On a Solvism application form, Cloudflare Turnstile checks whether the submission appears to come from a person rather than an automated system. See the privacy statementfor the security information and the Recruit CRM alternative.
AI supports the process
We may use AI tools to help organise information and support our recruitment work. AI does not make recruitment decisions for Solvism. A person remains responsible for the process and its decisions.
You can ask how AI was used with your information. Our AI and hiring page and privacy statement give the detailed information.
Manage your information
Email jonathan@solvism.nl to ask for access, a correction, deletion, or a change to your consent. After checking your identity, we can send a secure Recruit CRM link so you can update your profile yourself.
We normally reply within one month. You can also ask us to stop using your information while we resolve a concern.
See your information. Ask for a copy of the information we hold and how we use it.
Correct or update it. Ask us to correct it, or email us for a secure Recruit CRM link so you can update your profile yourself.
Change your consent. Ask us to change or withdraw a consent that you gave.
Delete it. Ask us to delete your information. We will explain if the law requires us to keep a small part of it, for example a placement record.
Object or restrict use. Ask us to stop or pause a use of your information while we look into a concern.
How long we keep it
For records Solvism controls, the periods below apply. If a hiring company later receives your profile with your written permission, its privacy notice explains how it handles your information.
Our retention policy for an initial application is 180 days from submission. You can ask us to delete your information sooner.
For sourced candidates in a recruitment process, we keep the record for the length of the process plus 90 days. We do not currently extend that period for future roles. A placement record is kept for seven years because Dutch tax and accounting law requires it.
For profiles we have saved but never contacted, we have not yet defined when the retention period starts. You can ask us to delete your profile.
We are preparing an optional future-roles consent that would have its own stated period and expiry process. It is not active yet. The full privacy statement explains the current periods for the records Solvism holds.
Fair treatment
We aim to treat every candidate fairly and assess people on information relevant to the role. If you think we have not done that, please email jonathan@solvism.nl so we can review it.
If you are not satisfied with our response, you may complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens.